Book receipts without purchase order via the Received Items module

Start -> Received products -> Received products

Close the search screen if it appears. Create a new receipt by clicking on the green "+" sign in the top left corner.

Document: Create a new document by clicking on the green "+" sign.

Description: Enter a sensical description here for the receipt. The document allows you to quickly trace receipts. Click on the "Save" icon to save the document.

Supplier: Select the name of the supplier.
Product receipt scenario: Select the product receipt scenario (multiple scenarios can be created/added).
Supplier reference: Enter the supplier's reference.
Additional information: Enter any text related to the delivery here.

Click on "Next" to continue.

In the screen that appears, you can enter the received goods.

Click on "Post". Scan the physical barcode, enter the supplier's order code, or use the search filters.

Enter the "Packing slip number".

If you want to add more products, select the left icon at the bottom for "Save and Add", otherwise click on the "Save" icon. Once you have finished booking a supplier/delivery, the products must be processed into inventory and the document must be completed. 

Click on 'Process warehouse count" on the left side of the screen.

Click on "Ok".

Click on "No" to actually update the inventory.

The received products have been processed. You can download the report for more information. This screen can now be closed.

Go to the "General" tab to change the status of the document to "Closed".

Click on the "Edit" icon in the top left corner to change the status of the document.

Change the status from "New" to "Closed".

Click on the "Save" icon in the top left corner.

Now the document is closed. It is now clear to everyone that the document has been completed. It may happen that the document remains in "New" status because you are still in contact with the supplier regarding the delivery or there is something that needs to be investigated regarding the received products. It is necessary to change the status of the receipts. This way, you will only work with outstanding receipts and you can easily find the corresponding document.

To check if everything went well, you can search for a product for which you have booked a receipt through "Product maintenance". On the left side of the screen, click on "Product statistics". 

Under the "Inventory transactions" tab, you should see the line that you have received. It has "Received products" as the source.