Booking goods-in through module Purchase Order

Goods-in can be booked in with a purchase order. If you also use module Purchase order, this method is highly recommended.

Booking goods-in through module Purchase Order

-> Start -> Purchase orders

When you are working in a purchase order and you want to make a goods-in immediately, you can receive the complete purchase order via the left side “Purchase order maintenance tasks”

Please note that this is possible only for purchase orders that you want to receive completely.

Store: Select the correct store where the stock should be booked. This is filled automatically, but you are able to change the store.
Purchase order: The number will be filled in automatically.
Date received: Fill the date when the products have been received in the store or warehouse.
Bookmark: Assign a new bookmark by clicking on the “plus” sign.

Choose a name that makes sense to you. With the bookmark, you are able to track back a received products action quickly.

Close purchaseorder: Check this box. Otherwise you need to close the purchase order manually or the purchase order will remain open.

Click on “Execute”.

Now a green line appears stating that the purchase order row has been marked as received. The amount depends on the number of rows in the purchase order.

The status of the purchase order has been changed to “Closed”

When we look on tab “Rows” we see that the row is received. The column, “Total received” has been changed from 0.00 to 24.00 pcs.

When you double click on the purchase order row, on tab “Received products” you can see the details.

The stock amount of this product has been increased with 24 pcs.

Now we need to finish the bookmark / goods-in.

Start -> Received Products -> Received products

Use the search screen to find the correct bookmark.

Select the correct bookmark.

Use the “edit” sign on the left corner to change the status of the bookmark.

Change the status from “New” to “Closed”

Click on the “Save” sign in the left corner.

Now the bookmark/goods in has been closed. For everyone it is clear that the bookmark has been finished. Sometimes the bookmark keeps status “New”, because you are still in contact with the supplier about the delivery or something in the received products needs to be sorted out. It is necessary to change the status of the received products. When you are looking for a bookmark you are only working with the “Open” received products, so it will be easier to find the bookmark you are looking for.