Set up/configure Cash Accountability

Accounting of transactions 

Extra -> Settings -> Accounting of transactions

Usually, the settings are filled in as shown in the image below.  

Typically, accounting of transactions is done per cash register terminal. The general ledger fallback table is the table used when the general ledger linkage is not filled in. In cases where all detailed data is accessed from RetailVista, VAT rates are often chosen. Otherwise, it is cash register groups. Cash register groups are the most common.

Accounting of transactions initialization

Start -> Accounting of transactions -> Initialize accounting of transactions

Set up accounting of transactions for first-time use. Through initialization, general ledgers are created and linked to cash register groups, payment methods, and VAT rates. Standard settings are also applied.

General ledger numbers can still be changed afterwards.

Administration -> Financial -> General ledgers

General ledger linkage

Administration -> Financial -> General ledger linkages

Enter as much information as possible in the general ledger linkage, so that the revenue goes to the correct general ledger account. Once the general ledger linkages are created, it is possible to print a journal with the correct general ledger numbers. This will save a lot of time and provide insight into everything that has happened on the cash register.

If the general ledger links still need to be created, turnover type and VAT must be entered per cash group. If a cash group has 2 VAT rates, it must be entered twice, each with a different VAT rate.

If the general ledger fallback table is set to VAT rates, then the link with the general ledger accounts must be filled in the VAT rates.

Administration -> Financial -> VAT rates

If the general ledger fallback table is set to cash groups, then the link with the general ledger accounts must be filled in the cash groups.

Administration -> Products -> Cash groups

Extra -> Settings -> Financial

For new turnover and for VAT for new turnover, the default general ledger account for new turnover groups is chosen here. When creating new groups, a specific general ledger account is automatically referred to.

Generate cash accountability

Start -> Cash accountability -> Generate cash accountability

This will be executed per day.

Cash accountabilities

Start -> Cash accountability -> Cash accountabilities

Search for the cash accountability that was just generated here.

 Under the "Components" tab, the totals per cash register can be viewed.

Open the line of the cash register to fill in the figures.

Under the "Settlements" tab, you can add the settlement.

 Fill in the final cash amount under the "General" tab.

Now fill in the other cash registers.

Fill in safe data under the Safe transactions tab of the cash accountability.

Note!! This amount must always be negative.

If you want to deposit from the safe to the bank in the cash accountability, the general ledger account Cross-postings Bank must be created.

Under the "Totals" tab, the end safe can be entered.

If the end safe has not been counted, the end safe can be calculated and kept.

Cash accountability must now be reported complete under the General tab.

Generate cash accountability journal

Start -> Cash accountability -> Generate cash accountability journal

Print cash accountability journal

Start -> Cash accountability -> 61 - cash accountability journals

Export cash accountability journals

Start -> Cash accountability -> Export cash accountability journals

It is also possible to export the cash accountability journal.