What is a collection product?

A collection product is a fictional product that can be used to order products that are not included in the product database of RetailVista. 

The idea behind a collection product is that one collection product is created for each supplier. When ordering something that does not exist as a product, the collection product of a specific supplier can be used. In the sales order line, you can switch between entering a product number or a dropdown list that displays all available collection products.

When specifying a collection product, starting from RetailVista 19.17, it is also explicitly recorded on the sales order line which supplier that line should be ordered from. This supplier is taken from the purchasing information of the chosen collection product.

When converting a sales order to a purchase order, a search is automatically performed for a purchase order linked to the sales order with the status 'New' from the supplier for which a product needs to be ordered.

Starting from RetailVista 19.17, a non-EDI purchase order is also searched for a collection product. Collection products do not have a barcode and therefore cannot be ordered via EDI.

Sales orders with collection products are never 'Allocated' to existing purchase order lines. A collection product line remains separate as an individual purchase order line, and the specified customized description is taken over 1:1 to a purchase order line, along with the optionally specified purchase price.